Board Meeting Minutes for October 9, 2012

Meeting called to order at 7:00 p.m.

Pledge of Allegiance given by all present

Roll Call: Treasurer Halbower, Supervisor Noble, Clerk Johnson, Trustee Kittel, and Trustee Wilson present.

Add to agenda: 12.2 TV monitor for in-service training:

Agenda is set.

Review of minutes:

100112 Trustee Wilson made the motion to approve the September 11, 2012 minutes with correction – In “Business from the floor” change the spelling of Jagar to Jager. Trustee Kittel seconded. CARRIED.

Review of Bills:

100212 Trustee Wilson made the motion to pay the bills as presented. Trustee Kittel seconded. CARRIED.

Business from the Floor: Mrs. Tammy Jager, of Holton Duck Lake, reported that Alan would have been at the meeting but he was attending another meeting, so couldn’t attend. Tammy introduced Mr. James Derezinski who is running for County Commissioner 7th District. Mr. Derezinski spoke for a moment about running for the Commission and would appreciate our votes.

Treasurer’s Report:

100312 Trustee Wilson made the motion to accept the treasurers report as presented. Trustee
Kittel seconded. CARRIED.

Department Reports: Fire Chief Art Stevens reported total man hours of 305.5 for September. Expenses for the 206 account were $7,545.31 and it is 19% of budget, and 6% under budget. Expenses for the 216 account were $6646.18, 19% of budget, and 6% under budget. Planning Commission Chair Tom West reported he talked to the Master Plan representative about the changes the board would like, and the changes will not be made before the Public Hearing in January because the draft has already been sent out. The changes will be made in January at the hearing.

Fire Chief Stevens reported that they are working with the DNR and are sending back the Duece and ½, and
will be getting a 5¼ ton truck in place of it, and it will be ours and we will have the title to it.

Correspondence: None

Unfinished Business: None

New Business: Review of Electronic Data Policy

Trustee Kittel questioned the wording related to the use and possession of personal electronic equipment.
After discussion of this it was decided to eliminate some of the wording.

100412 Clerk Johnson made the motion to adopt the Policy For Retention and Use of Electronic
Data with the following corrections. Page 3 under Personal Electronic Equipment – in the first sentence remove the works – or possession, and eliminate the entire second sentence. Trustee Wilson seconded. ROLL CALL VOTE: Trustee Wilson – YES, Trustee Kittel – YES, Clerk Johnson – YES, Supervisor Noble – Yes, Treasurer Halbower – YES. POLICY ADOPTED.

TV Monitor for in-service training: Planning Commission Chair Tom West felt it would be beneficial to have a TV monitor for the in-service training . Supervisor Noble suggested the board split the cost as they could also use this for training. Quotes for 42” monitors ranged from $499 – $799, with a 15ft cable at $25. Tom felt the $499.99 LG LCD monitor would work well.

100512 Trustee Wilson made the motion to purchase the $499.99 LCD monitor with the cost to
be shared by the Planning Commission and the Township Board. Clerk Johnson seconded. CARRIED.

Motion to Adjourn:

100612 Trustee Kittel made the motion to adjourn the meeting at 7:28 p.m. Trustee Wilson seconded. CARRIED.

Respectfully submitted,

Melanie Johnson
Holton Township Clerk

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