Board Meeting Minutes 07/12/11
HOLTON TOWNSHIP BOARD MEETING MINUTES
TUESDAY, JULY 12, 2011
Meeting called to order at 7:00 p.m.
Pledge of Allegiance given by all present
Roll Call: Trustee Kittel, Clerk Johnson, Supervisor Noble, and Treasurer Halbower present. Trustee Wilson absent.
Add to agenda: 12.8 Park
Agenda is set.
Review of minutes:
070111 Trustee Kittel made the motion to accept the June 14, 2011 minutes as presented. Treasurer Halbower seconded. CARRIED.
070211 Trustee Kittel made the motion to accept the June 16, 2011 Budget Workshop minutes as presented. Treasurer Halbower seconded. CARRIED.
070311 Trustee Kittel made the motion to accept the June 24, 2011 Budget Hearing minutes as presented with correction to change Saturday to Friday. Treasurer Halbower seconded. CARRIED.
Review of Bills:
070411 Trustee Kittel made the motion to pay the bills as presented. Treasurer Halbower seconded. CARRIED.
Business from the Floor: Mr. Dennis Straub from Main Street presented to the board a map with proposed road
changes to the downtown area of Holton for possible traffic flow improvements and safety.
Treasurer’s Report:
070511 Clerk Johnson made a motion to accept the treasurer’s report as presented. Trustee Kittel seconded. CARRIED.
Department Reports:
Tom West reported they had no meeting so he had nothing to report.
Correspondence: None
Unfinished Business: None
New Business: A culvert on Brunswick Road has failed and MCRC has given us an agreement form, copy of their 1983 partnership policy and repair cost estimate of sharing repair of $707 for replacement. Discussion on whether to share the cost, but not sign the policy agreement – the policy that we went to court over whose responsibility it was to repair culverts, and the court ruling was that it is MCRC’s responsibility. We could send a letter and a check for the amount suggested by MCRC, or just a check, or not contribute at all.
Treasurer Halbower made a motion not to pay. More discussion. Treasurer Halbower withdrew his motion.
070611 Treasurer Halbower made the motion to pay the $707 and to not sign the contract from
MCRC. Trustee Kittel seconded. CARRIED.
Request for a phone for the transfer station attendant to use for issues that come up. Discuss of Boost pay as
you go plan. A phone is purchase and you have to put at least $10 on every 90 day. Tom West has a phone
that he will donate.
Request for a heater for winter use at the transfer station. Discussion was the a small ceramic heater would
be a good option, and Marc will check for one when he is at the store.
070711 Trustee Kittel made the motion to accept Tom West’s generous offer of a cell phone for
use at the transfer station. Clerk Johnson seconded. CARRIED.
Fire Station request for purchase of a power surge protector – there have been some recent lighting strikes
which has damaged electronic equipment that had to be replaced. The surge protector would help to stop
some of this damage. The cost would be $300-$400.
070811 Treasurer Halbower made the motion to allow Art to purchase a surge protector.
Trustee Kittel seconded the motion. CARRIED.
Fire Chief’s attendance at the Summer Leadership Conference. Room cost would be approximately $462, and the
the conference cost is $185.
070911 Clerk Johnson made the motion to allow Art to attend the Conference in Traverse City.
Trustee Kittel seconded. CARRIED.
Purchase of a small window air condition for the fire station office for around $200.
071011 Trustee Kittel made the motion to allow the purchase of an air conditioner for the fire
Station. Clerk Johnson seconded. CARRIED.
Request from the Community Center to use the part across the street from the Center, and also use 6-8 picnic tables.
071111 Trustee Kittel made the motion to approve the Community Center’s use of the park, and if the
tables are available on August 20th, the use of 6-8 tables. Clerk Johnson seconded. CARRIED.
Resolution to establish the dates for the Township Regular Board Meetings.
071211 Trustee Kittel made the motion to approve the 2011 dates of July 12, August 9, September 13, October 11, November 8, December 13, 2011, and 2012 dates of January 10, February 14, March 13, April 10, May 8, and June 12, 2012 for the Township Regular Board Meeting. Clerk Johnson
seconded. ROLL CALL VOTE: Treasurer Halbower – YES, Supervisor Noble – YES, Clerk
Johnson – YES, Trustee Kittel – YES, Trustee Wilson – ABSENT. CARRIED.
Park purchases – Bill requested permission to purchase and install a drinking fountain, 4 grills, dugouts, signage, and
Finish the playground within budget.
071311 Clerk Johnson made the motion to allow the purchase and installation of the drinking fountain, grills,
Dugouts, signage, and completion of the playground with the park budget. Treasurer Halbower
seconded. CARRIED.
Fire Department report for June was 293.5 total man-hours.
Expenses for the 206 account were $17,567.23 and it is 66% of budget and 44% under budget.
Expenses for the 216 account were $11,938.89 and it is 95% of budget and 5% under budget.
Tom West reported that the Planning Commission 2011-2012 meeting dates were adopted at their regular meeting on May 17, 2011. The meeting dates are September 20, November 2, 2011. January 17, March 20, May 15, and
July 17, 2012.
071411 Trustee Kittel made the motion to approve the meeting dates that the Planning Commission
Approved. Treasurer Halbower seconded. ROLL CALL VOTE: Trustee Kittel – YES, Clerk
Johnson – YES, Supervisor Noble – YES, Treasurer Halbower – YES, Trustee Wilson – ABSENT.
CARRIED.
Motion to Adjourn:
071511 Treasurer Halbower made a motion to adjourn the meeting. Trustee Kittel seconded. CARRIED.
Meeting adjourned at 8:17 p.m.
Respectfully submitted,
Melanie Johnson
Holton Township Clerk